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Microsoft Word 2003 Tutorials


How to Open Microsoft Word ?


MS Word is a word processing application software tool which helps you to create, save, edit, copy, paste, print files.

To open MS Word follow the steps below....

Go to Start > All Program / Programs > Microsoft Office > Microsoft Office Word 2003  / 2007 / 2010


How to do Page setup ?

Before typing your document you must setup your page as per your requirements.

Go to File > Page Setup > Page setup dialog box opens then set margins, page and layout > OK   and then starts typing your document.

How to select a Text / File ?

Press left mouse button and then drag it to the end of your desired word / sentence.
Deleting characters / texts. By pressing either the backspace  or the Del / Delete key on the keyboard, a character is removed from the document. The Del / Delete key deletes a character to the right of the cursor position while backspace deletes the character to the left of the current cursor position and moves the cursor one position to the left.

Deleting a block of text

Select the block of text to be deleted by dragging through the mouse. Then you can press Del / Delete key on the keyboard.  Another method is to select Edit from the menu bar and then select clear and  then click on Formats / Contents cell.

How to save a document ?

Go to File > Save As > Type File Name > Save

Ho to Copy text / sentence or file ?

There are three process to copy a text in MS Word. Copy and Cut needed only when you need to paste text / sentence or file.
  • Select the text / sentence. 
  • Click on Edit in the menu bar and select Copy or 
  • Press Ctrl + C or right click the mouse button and select Copy.
Ho to Cut text / sentence or file ?
 
  • Select the text / sentence.
  • Click on Edit and select Cut or 
  • Press Ctrl + X or right click the mouse button and select Cut.
Ho to Paste text / sentence or file ?

  • Locate the position where you want to paste the copying text / sentence
  • Click on Edit and select Paste or 
  • Press Ctrl + V or right click the mouse button and select Paste.
Make word or sentence Bold / Italic / Underline

  • Select the word / sentence
  • Press the B / I / U button on the Tool bar or
  • Press Ctrl + B / Ctrl + I / Ctrl +U on the keyboard.


 Find and Replace Text

  • To find and replace text, click on Edit in the menu bar and 
  • select Find / Replace or press Ctrl + F / Ctrl + H respectively on the keyboard. 
Suppose you want to find or search MANI, press Ctrl + F then Find and Replace dialog box opens, type MANI then click on Find Next.

If you want to replace MANI with MONEY then press Ctrl + H on the keyboard, the Find and Replace dialog box opens, type MANI in Find what section and type MONEY in the Replace with section and click on Replace or Replace All. Close to resume editing.

Character Formatting

Select the text or sentence > Go to Format in the menu bar > Font > Font dialog box opens. Select the desired Font, Font Style and Size > OK

For character / supertscript / subscript spacing also you can use this dialog box.
Character Spacing

Select the text or sentence > Go to Format in the menu bar > Font >
Click on Character spacing > do the needful >  OK
Header and Footer

A Header is text that appears automatically at the top of every page in a document, and Footer is text that appears automatically at the bottom of every page of the document.Headers and Footers can be invoked by following process :    View  > Headers and Footers.

Alignments

There are four types of alignment on MS Word namely left, right, centre and justify. By default, Ms-Word aligns all the text as left aligned. However we can make the text aligned at right, centre or justify also.

Left Alignment

For Left alignment the steps are 

Format  > paragraph > Indent and Spacing  > From the Alignment drop-down line choose the Left option.   Or     press Ctrl + L on keyboard.

For Right alignment the steps are

Format  > paragraph > Indent and Spacing  > From the Alignment drop-down line choose the Right option.   Or     press Ctrl + R on keyboard.



For Centre alignment the steps are 

Format  > paragraph > Indent and Spacing  > From the Alignment drop-down line choose the Centre option.   Or     press Ctrl + E on keyboard.


For Justify alignment the steps are

Format  > paragraph > Indent and Spacing  > From the Alignment drop-down line choose the Justify option.   Or     press Ctrl + J on keyboard.

Changing Case

There are five different types of Case changing namely

  • Sentence case
  • lower case
  • UPPER CASE
  • Title Case
  • tOGGLE cASE
To change the case of a sentence or block of sentence follow the steps below
Go to Format in the menu bar > Change Case > Select the desire one > OK
How to insert page number?

Click on Insert > Page Numbers > Select the number format > select the position and alignment > OK
     
How to insert WordArt?

To insert WordArt follow the steps below

Inert > Pictures > Word Art > WordArt dialog box opens > Select the desire one >  OK > Type Your Word > OK
   
How to insert symbol?

To insert symbols follow the steps below

Insert > Symbol > Select the desire one > Insert
    
How to insert Bullets and Numbering ?

To insert bullets and numbering follow the steps below

Format > Bullets and Numbering > Select the desire one > OK
How to change background of a page ?

Format > Theme > Choose a theme > OK
What is Mail Merge ?

Mail Merge is a process of sending a letter or document to many persons who reside at different locations.  The letters may contain the address of each recipient, in addition to the standard information contained in the letter.

Procedure

Tools > Letters and Mailing > Mail Merge > Letters > Next > Use the current document > Next > select Type  a new list > create > select Customize > add / delete the required address > OK > Enter Address Information > New Entry > Close > Type File Name > Save > OK > now a new toolbar appeared below the standard toolbar > Write your letter > locate the cursor where you want to insert address > Click on Insert Merge Fields on the newly appeared toolbar > select Database fields > Insert > Close > click on Merge to New Document on newly appeared toolbar > OK

What is Macro ?

A Macro is a pattern or rule that specifies how a certain input sequence should be mapped to an output sequence according to a defined procedure. Simply Macro ia a process of recording the information.


Procedure

Tools > Macro > Record New Macro (Record Macro dialog box appears) > Type the Macro name, also the shortcut key  > OK  (then a step recording dialog box appears) 

Write your letter that you want to be recorded. After completing it click stop recoding button on the recording dialog box.

   

How to Run a Macro?

To run macro Open a file and place the cursor to a position where you want the same sheet to be written.

Tools > Macro > Macro > Select the Macro name > Click on Run      or
Press the Ctrl + and the shortcut key together to run the Macro
What is Table ?

A table consists of vertical columns and horizontal rows.  The intersection of a column and a row is called a cell.

How to create a table ?

Table > Insert > Table > Do the needful > OK
    
Inserting Rows and Columns

Locate the cursor > Table > Insert > Select the desire one
How to delete a columns / rows / table ?

Select the desired columns / rows / table > TABLE > DELETE > COLUMNS / ROWS / TABLE

How to merge a cell ?

Select the cells > Table  >  Merge Cells   or  Right click on the selected cells then click on Merge Cells

How to write an Equation ?

Locate the position where you want to write your equation > Insert > Object > Select Microsoft Equation 3.0 > OK
How to print a document ?

Go to File > Print >  or Ctrl + P on the keyboard > Print window opens > Select the Page Range and Number of Copies > OK




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